What is a data recovery plan? Keeping the cloud secure
Don’t get caught in the dark.
While the premise of cloud computing has given organisations new ways to think about how and when they conduct business, it’s also driven the need to reassess the ways in which we keep the same data – in this new cloud computing format – safe.
Cloud computing offers exceptional security measures, but, as a business of any size would know, you must have plans and practices in plan in the event of a data breach or loss.
So what are the stages involved in creating a durable data recovery plan (also referred to as a disaster recovery plan) that can spring into action promptly and minimise the damage and losses to your business?
There is no clear-cut solution when it comes to a data recovery plan, as no two businesses are alike: each company uses various applications, and employs both private and public cloud solutions, as well differentiations as to where their servers are (on-site or off-site).
We take a look at some important steps…
What does a disaster recovery plan involve?
Cloud computing security fears often overshadow the main features and benefits of the cloud. And of course while it is naïve to assume that you will never run into issues or problems when it comes to (any type of) technology, a data recovery plan is the essential layer of protection your business needs in the event of an error.
You should segment your plan into various parts, and under each of those will be more specific steps.
First, let’s look at the basics…
- Emergency contacts (such as your cloud computing provider)
- Succession planning (keep it streamlined!)
- Compile an inventory of hardware (like servers, desktops, laptops, and other devices used in BYOD) and software (like programs and apps)
- A disaster recovery plan is a documented strategy and set of processes that, as CIO explains, “helps your organisation minimise disruption to business services” in the case of any of the below threats.
Now, we must identify threats…
- Recognise threats such as system corruptions and hardware failures
- Accept human error occurs, too (we’re not perfect!)
- Don’t forget about Mother Nature (severe storms disrupted Amazon’s North Virginia server back in 2012)
- Understand consequences of these threats
Next up are a couple of measures towards taking action…
Thorough research into the above points will help monitor and prevent such instances to occur.
If and when a breach or loss of data does occur, your plan will help to detect the issue. Routine inspections can also help to prevent any issues.
Employee training is also an important factor here. Ensure each team member feels comfortable accessing, editing, saving, and backing up and such data that is to be stored on the cloud, regardless of if you use a private or public model.
Finally, strong passwords and encrypted data are some of the final steps you can take to minimise the chance of a threat.
At one point or another, an issue may slip through the cracks. Here, it’s crucial that any such issue is detected (and then corrected) rapidly while causing as little disruption as possible.
If you cannot promptly detect an issue, you’re wasting valuable time and possibly money. You are also sacrificing security and leaving your business’ data vulnerable to further damage or losses.
Now that a breach or loss has been identified, you need to be able to swiftly correct it while minimising further action
This is a fundamental piece of the action puzzle that shouldn’t be ignored. So a problem has arisen, been detected, and is now corrected. But what’s missing? A review.
A review means you document and record such an incident for immediate and long-term revision.
A prompt review can even help identify factors or actions that could prevent the same or as similar incident from happening again.
Why does cloud computing need a data recover plan?
There are several reasons to consider. A data recover plan:
- Ensures business continuity and as a result minimises disruption
- Is critical to the initial and long-term success of a technologically advanced company
- Ensures constant vigilance against both software and hardware
- Minimises the risk of damage or data loss
- Keeps customer expectations high and reassures clients
Organise your cloud computing consultation
The notion of a data recovery plan often instils fear in those who are still not completely on board the cloud. If you’re still hesitant about how the cloud could help your business, we recommend you’re your first step is towards organising a consultation.
You can organise your cloud computing consultation right here.
Just fill in the form and a Schepisi expert we will be in touch.